Alfresco Records Management 2.0 Enhances Enterprise File Capabilities

Alfresco, the cloud connected content platform, announced availability of Alfresco Records Management (RM) 2.0. Serving enterprise organizations and government departments wanting to simplify the management of their governance and compliance processes, Alfresco’s RM 2.0 module further extends the capabilities of its cost-effective open source records management and retention tools.

“With Alfresco RM 2.0 we are greatly simplifying the process of helping international government and commercial organizations keep their business-critical files and documents secure,” said John Newton, CTO of Alfresco Software. “Alfresco addresses the complete lifecycle of any electronic file – from initial drafting, through review and approval to declaring as a record and final destruction, all via a single integrated interface. Enterprises can now quickly and easily produce vital evidence needed for resolving disputes whenever they need it.”

Alfresco’s RM module extends compliance support for all kinds of content from traditional office documents to rich media files and from scanned images to team collaboration files – all managed in a single, fully-customizable platform. Furthermore, Alfresco’s powerful feature-set allows the records management process to be adapted to suit a wide variety of business cases.

The only open source content management platform to offer native records management, Alfresco RM 2.0 now offers the following enhanced features and capabilities:

  • Multi-level File Plan:  allows records managers to define deeper record structures, beyond the three standard levels as defined by the U.S. Department of Defense (DoD) to better suit their individual requirements.
  • Support for Alfresco Enterprise 4:  completely re-architected to enable support for Alfresco Enterprise 4, a base for helping organizations manage social content collaboration, enhanced mobile access and cloud connected integration with business productivity tools.
  • Extensibility:  allows users to define their own customized file types with associated metadata and declare them as records;
  • Uncoupled DoD specification:  opens up support to a wide range of RM requirements and compliance with alternative RM standards.
  • Record Searches:  improves record search with easier-to-define queries, record retrieval, and saves  ‘favorite’ searches.
  • Single Repository:  captures, manages and controls content in a single repository, enabling seamless integration with document and Web content management tools.
  • User-friendly Web-based Interface:  provides secure access to records management functionality from any location without desktop installation.
  • Easy Email Filing:  offers native support of the IMAP protocol, enabling the filing of emails from any email client, without the need to install a plugin. Alfresco RM appears as a mail folder allowing users to simply file records with drag and drop or automated by the use of email rules.

The module’s functionality also includes enhanced permissions model based on user capabilities and roles, as well as support for complex transfers and vital records and their reviews. Alfresco’s RM 2.0 also includes search, workflow and hold tools to comply with transparency and Freedom of Information Act regulations.

Founded in 2005, Alfresco is headquartered in London with US headquarters in Atlanta. Visit the Alfresco website, or read the full press release.

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